Job Openings >> Quality Administrative Assistant
Quality Administrative Assistant
Summary
Title:Quality Administrative Assistant
ID:180703
Department:Quality
Description

What We Offer:

  • Competitive Compensation - Based on Experience
  • Generous Benefits Package
    • Medical, Dental, Vision, 401K, Life Insurance
  • Smaller Company with Supportive Company Culture
  • Projects Include:
    • Military, Medical, Industrial, etc - Among many diverse industries
  • Fast-paced environment
  • Room for growth!

 

Education and Experience

  • Minimum High school diploma or general education degree (GED) with 2-3 years’ administrative experience in a fast-paced environment. Engineering environment related to electronic products and systems is a plus. Bachelor’s degree preferred.
  • Some experience in document control/configuration management, experience with EPDM and Epicor is preferred
  • Must have experience working in a co-development environment with tight, customer driven schedules
  • Must have experience preparing emails, written policies, procedures, reports, etc.

 

Essential Duties and Responsibilities

  • File and scan Travelers and Test Reports and upload to QA network folder
  • Organize and maintain Test Reports on the network for easy reference
  • Organize and maintain the contents of the QA network folder
  • Organize and maintain Quality Records in archive
  • Provide assistance to the Quality Director and Quality Engineers as needed
  • Assist Quality Engineers and Quality Director in documenting new procedures or updating existing ones.
  • Organizes and maintains file system, files records and documentation as requested
  • Typing correspondence, copying files and miscellaneous tasks as required
  • Maintains calendar of all Quality employees scheduled and unscheduled time off
  • Assists in the organization and tracking of company products, materials and supplies utilized by Quality
  • Schedules meetings, attends meetings and takes minutes/notes when requested
  • Utilize Epicor and EPDM (Enterprise Product Data Management) proficiently to complete assignments and tasks
  • Meet schedules and deadlines on assignments with minimal supervision
  • Other duties as assigned



Summary

Provides administrative and documentation support to General Micro Systems Quality group by performing the following duties:

 

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.

 

Desired Characteristics

Work Ethic

  • An Individual with a natural motivation to work hard and stay busy; to be task oriented and not look for ways to perform at less than their fullest potential. This includes placing importance on being punctual and maintaining satisfactory attendance.

Attitude

  • An Individual that faces difficult situations to find solutions rather than dwelling on problems and strives to be a positive contributor to their team and the organization.

Teamwork

  • Collaborates and cooperates with Manufacturing, Engineering, and the Quality Department. Knows when to ask for information and assistance. Demonstrates a willing, positive, and proactive attitude. Follows verbal and written instructions; works independently with a minimum of supervision.
  • Proven ability to collaborate effectively with all levels of the organization

Customer focus

  • Gives priority to customer satisfaction and service needs as directed. Provides information and results accurately, courteously, in a timely manner.

 

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • Must be detail oriented and balance multiple projects simultaneously in a fast-paced environment
  • Must possess the ability to successfully plan, prioritize and organize work activities and adhere to strict deadlines follow instructions, procedures, and policies; identify and solve problems
  • Must be conscientious about assignments and complete work in a timely, accurate and thorough manner
  • Require minimal supervision to successfully complete tasks and assignments
  • Must demonstrate initiative and ownership of assignments/projects
  • Must report to work at scheduled time and maintain satisfactory attendance with limited unscheduled absences
  • Must exhibit a professional appearance and behavior and maintain satisfactory performance consistent with expectations of the position and GMS policies
  • Requires excellent communication skills, both verbally and in writing with executives, colleagues and individuals, internal or external
  • Must possess strong interpersonal skills, able to effectively interact with all levels of employees and management
  • Must remain poised, professional and diplomatic under pressure
  • Strong computer skills with an above average working knowledge of programs such as Microsoft Word, Excel, Outlook and Power Point
  • Must possess the ability and desire to encourage and facilitate a positive and productive work environment for all employees
  • Limited travel required

 

 

Language Skills

Ability to effectively write routine reports and correspondence.  Ability to effectively present information and respond to questions from groups of managers, vendors, customers and employees in writing and verbally.

 

Mathematical Skills

Ability to work with mathematical concepts and to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

 

Reasoning Ability

Ability to apply principles of logical thinking to a wide range of intellectual and practical problems.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to: sit, talk, hear, stand, walk, twist, bend, stoop, reach above shoulder level, and lift up to 30 lbs. with hands and arms, use hands to finger, handle, feel or type and utilize a telephone, copier, printer, computer, calculator, mouse, keyboard and monitor to perform daily duties. The employee regularly engages in personal interaction with company personnel. Specific vision abilities required by this job include close vision, peripheral vision and ability to adjust focus and utilize a computer monitor under florescent lighting and/or daylight where applicable.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

  • The employee will occasionally be required to conduct work in the engineering lab
  • The noise level in the work environment is usually moderate
  • While performing duties of this job, the employee is occasionally exposed to risk of electrical shock
  • While performing the duties of this job, the employee is regularly required to walk up and down one flight of stairs and approximately 1 block from building to building

 

Must be a US Citizen, Permanent US Resident, or currently authorized to work in the U.S. on a full-time basis without current or future employment sponsorship. (In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire)

 

General Micro Systems, Inc. has been an innovator in embedded system technology since 1979 encompassing all phases of the design and manufacture of Single Board Computers and Systems. GMS products are used around the globe in diverse industries such as aerospace, defense, medical instrumentation, industrial control, robotics, telecommunications and semiconductor manufacturing.   

 

With an unparalleled commitment to modern technology, GMS has earned the highest level of respect from our customers, the media and even the competition.  GMS has been recognized by the media for our innovation and we have received more 'Product of the Year' awards than all of our competitors combined.

 

We are proud of our professional staff, with members that have been called "the most dedicated to its customers and vendors in the industry."             
  

 

Please visit our website at www.gms4sbc.com to learn more about General Micro Systems, Inc.        
 
                                         

We offer a competitive compensation and benefit package.

 

General Micro Systems, Inc. is an Equal Employment Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: GMS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at GMS are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. GMS will not tolerate discrimination or harassment based on any of these characteristics. GMS encourages applicants of all ages.

 

 

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